Rates, Dates and Resources

On This Page

Questions regarding these policies?  Please contact your Research Process Manager (RPM) 

Current Rates, Dates and
Stanford ID Numbers

Facilities & Administrative (Indirect Cost) And
Fringe Benefits Rates: Definitions And
Calculations Policies
F & A Rates (ORA Website)

Staff Benefit Rates IDC Rates

AAALAC (Assessment and Accreditation of Laboratory Animal Care) Current date:
March 8, 2004

Animal Care Rates
see Department of Comparative Medicine Veterinary Service Center (VSC) website

Human subjects
 Federal-Wide Assurance Number:
FWA #00000935 (effective through 08/10/07)
(Tip for Grants.gov--only enter 00000935)

Army/Department of Defense (DOD)
FICE   001305  (Federal Interagency Committee on Education)

Army/Department of Defense (DOD)
CAGE  1KN27 (Commercial and Government Entity)

Duns Number 009214214

Office of Naval Research (ONR) Negotiation Date     08/31/06

NIH Organizational Component Code 01 
NIH Entity Identification Number 1941156365A1 

Congressional  District Fourteenth 

Tax Status/ID Number
Tax Exempt, Status Code (IRS Code)
Section 501 (c) (3)**  ID#94-1156365
[Tip for grants.gov-enter 941156365 (no -)]

Miscellaneous resources
Tax Form 990
Internal Audit Report
List of Stanford University Board of Trustees
Itemized Stanford University Budget
Stanford University Organization Charts
 (Administrative Guide)
Functional Roles
 
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Adminstrative Expenses


Capital Equipment Threshold 

  • Approval of $5,000 Equipment Capitalization Threshold in FY04 
    (Beginning September 1, 2003) (April 1, 2002 Memo)


Cardinal Curriculum

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Clinical Trial Program and Clinical Trial Resources

  • Webpage containing: definition of Industry Sponsored Clinical Trials
  • Clinical Trial Process Flow Chart

  • IRB Review Fee Memo (Dec. 2006)
    This memo contains information on current IRB Review fees charged for the review of new industry-sponsored clinical trials, i.e., all studies which test an investigational drug or device on human subjects and are sponsored by private, for-profit entities.

  • NIH Clinical Trial resource webpage (Clinical Trials.Gov)

  • NHLBI Clinical Research Guide
    Preparing, submitting and managing a clinical research award can be challenging.  This site is designed to guide potential investigators in organizing a clinical research application and to provide information on conducting a study and maintaining an award.   

  • SPCTRM (formerly ACCESS Clinical Trials Office)

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Compliance

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Conflict of Interest

  • School of Medicine and University policy and procedures
    Conflict of Interest Annual Disclosure and Ad Hoc Disclosure procedures
    Tips for faculty for managing their outside relationships in order to avoid conflict of commitment and interest

  • Effective 10/01/06: Stanford Industry Interactions Policy

  • Conflict of interest Supplmental form:
    "Disclosure of Financial Interests Related to Research Activity" must be completed by the PI and attached to the SU-42 for each proposal. See Forms webpage.

Contracts

  • Office of Technology and Licensing Industrial Contract Office
    • Non-clinical industry research agreements 
      Vitro or animal studies for industry sponsors (only)
    • Handles all Material Transfer Agreements
    • Contracting process and negotiation


  • Office of Sponsored Research/School of Medicine Team
    (Click on "Office Group" and select "Medicine")
    • All clinical contracts (including clinical trials and clinical research). "Clinical" means studies involving humans, human tissue or blood, or data from patients (besides clinical trials, examples are studies that involve a chart review to do a comparison of two study drugs, or studies that use a Stanford based patient dataset on the web-like the recent Stanford Heart Network agreement, or studies (sometimes called assay agreements) that support clinical trials, such as the CV med core lab).
    • All contracts that have a government (federal, state or local) sponsor or prime
    • All other contracts and subcontracts (foundations, other non-industry) that do not fit in the OTL definition above

Cost Sharing

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Export Controls

  • Research Policy Handbook: Export Controls (RPH 10.2)
    This document codifies Stanford commitment to comply with all applicable laws and regulations concerning export controls.The policy describes those requirements, including requirements for record-keeping, and includes links to several resources for faculty and staff.
  • Stanford webpage on Export Controls includes: templates that can be downloaded and used to document appropriate exemptions and exceptions to licensing requirements, as well as a "decision tree" to help in determining when such documentation is needed.
  • As a reminder, export controls apply to any shipments of materials outside the borders of the United States, as well as to the disclosure of controlled data or material to foreign nationals to on our soil (a "deemed export").

Faculty salary and effort

Gifts vs. Sponsored Projects

Graduate Students on Research Grants


Grants.Gov

  • Stanford procedures for Grants.gov at Stanford webpage
    The Grants.gov at Stanford site was created to facilitate the transition to electronic grant application submission via Grants.gov.
    • Use this website for guidance on submitting through Grants.gov.
    • Find tips to help you a void pitfalls and benefit from lessons learned by faculty, administrators, Institutional Representatives, and central offices who have already submitted grant application packages through Grants.gov.
    • Find information about new business practices, and additions to Stanford policy resulting from the new electronic submission process.

    NCURA- National Council of University Research Administrator
    Regional conference Download Grants.gov presentation

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Human Embryonic Stem Cell Research (hESC)


Indirect Cost Waiver

  • IDC Waiver Request--please contact your RPM for assistance.

    Policy
    RPH 3.10, Indirect Cost Waivers
    Updated to incorporate recent changes in the university Infrastructure Charge rate and process.

  • Verification of nonprofit organizations tax exempt status 
    "GuideStar"-national database of nonprofit organizations
    Provides Tax ID# and financial information for indirect cost waivers
    http://www.guidestar.org  (This is a free service which requires registration to access.)


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Indirect Cost Crossover Between Departments

Infrastructure Charge Policy


Institutional Rates

Intellectual Property

Internal Proposal Deadline

  • Announcement from the Office of the Dean of Research

    Effective June 1, 2006, a copy of the complete and final sponsor application along with a signed/completed SU-42 must be submitted to your institutional representative at least 5 full working days in advance of the sponsor's due date.

    This requirement applies both to proposals that will be submitted electronically as well as those being submitted on paper. The five day lead time does not include the time required by your local unit/department/school for their review

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New Faculty Guide

http://www.stanford.edu/dept/DoR/newfac.html

  • Policies and regulations 
  • Information about funding opportunities 
  • Resources for researchers 
  • Stanford offices 
  • People who can answer questions

    RMG New and Junior Faculty Resources



NIH Resource webpages

 

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NIH Salary Cap

NIH Training grants

Office of Sponsored Research

New ORA website. (Mac users-please use Safari or Firefox internet browsers to access this website.)

Office of Sponsored Research--School of Medicine Team
The Contract Officers for the School of Medicine are now located
at 651 Serra Street, Room 220. Contact list

Payment Addresses/Wire Transfer Information

  • Stanford's Federal Tax ID No.: 941156365.
  • What should I do with checks received in my department?
  • Checks received in the department for payment on sponsored projects must be forwarded to the OSR Lockbox for deposit. Please do not mail them to the OSR office.
  • Payments are to be made payable to Stanford University.
  • Each check payment or wire transfer must reference the research project title, agreement number, invoice or voucher number, and the name of the Principal Investigator for identification.
  • Any documentation or notes indicating the fund to which the money should be applied must be forwarded with a photocopy of the check to the appropriate OSR representative for retention in the file.  This includes a copy of any check remittance/advice or an attached memo or letter.
  • Preferred documentation includes  a sponsored projects (SPO)  number and/or award numbers. In general, the sponsor should not send checks directly to the department. The sponsor  should  be instructed to send checks  directly to OSR's  lockbox at the following address:

    By First Class Mail:
    Stanford University
    P.O. 44253
    San Francisco, CA 94144-4253
    By Federal Express:
    Stanford University Lockbox 44253
    C/O Regulus
    42840 Christy Street, Suite 100
    Fremont, CA 94538
    Tel: 510-492-6759
    If a Wire Transfer is involved, please send it to: Wells Fargo Bank
    420 Montgomery Street
    San Francisco, CA 94163

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PI certification & Quarterly Report Policy and Procedures

PI Training, Stewardship and Compliance

  • As of June 1, 2000, PI Training will be required before an award can be accepted.
     
    Online PI training
    (The navigation button, "NEXT". at the bottom of the webpage below will advance you through the materials. You will need your SUNET ID and password to proceed.)

PI Waivers

PI Waiver Policies, Guidelines, Procedures

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Postaward Compliance

        Research Management Group/School of Medicine Compliance Process

 

Postdoctoral Fellows on Research Grants

Subawards

    • OSR webpage which provides various tools to assist the departments in establishing subawards under sponsored agreements.

      RPH 3.7, Subawards
      Revised to reflect custodial transfer of subaward issuance and oversight from Procurement and Internal Audit to OSR. Also includes new forms and processing requirements.

Vacation Charges

Managing salary charges to pay for earned and accumulated vacation. Dean of Research vacation resource webpage.

Veterinary Service Center (VSC) Charges

Department of Comparative Medicine animal care rates.

 

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