NIH, NSF & Stanford Forms

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The NIH is transitioning to Grants.gov electronic submission for all mechanisms. Please see the NIH Application Deadlines webpage for new standard deadlines and grants.gov transition information.

Please see:
Grants.gov@stanford resource website
Grants.gov training (Stanford)


Mechanisms Requiring Paper Submission. Transition to grants.gov
on hold
Form
Individual National Research Service Awards (Fellowships)
      (F Series)		 PHS 416 form
Individual predoctoral Fellowships (F31) PHS 416  form
K Career Development Awards (K series) PHS 398
Program Project & Center Grants
(P series) 		PHS 398
Institutional National Research Service Awards & Other Training Grants
(T & D series)		 PHS 398
Cooperative Agreements (U01) PHS 398
Other mechanisms-transition to grants.gov on hold:
D71/UR2, G12, M01, R10/U10, R24/U24, S06, SC1, SC2, SC3, U19, U45, U54, U56		 PHS 398

  


NIH Websites for 398 and 2590
Forms and Instructions

*We strongly recommend downloading NIH forms as individual pages as Word files* .
  • Download the individual Word file page from fillable form table 
  • name and save it to your hard drive then unprotect it *
    (open document, go under Tools in the menu bar
    and select "unprotect document")
  • We do not recommend downloading combinable/scrollable forms because of the  formatting problems which occur when changes
    are made or pages deleted.
NIH PHS 398 
Grant Application
Forms & Instructions (Rev. 04/06)
The PHS 398 instructions and forms must be used.

NIH PHS 2590
Non-Competing Grant Progress Report
Forms & Instructions (Rev. 04/06)
The PHS 2590 instructions and forms must be used.

OTHER REVISED NIH FORMS
PHS 2271 (Statement of Appointment)
PHS 3734 (Official Statement Relinquishing Interest and Rights in a PHS Research Grant)
HHS 568 (Final Invention Statement and Certification).

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Stanford Forms

Forms (Download)
Comments

SU-42  Form
(for School of Medicine use only revised
March 2006)


Conflict of interest
Supplmental Form:
Disclosure of Financial Interests Related to Research Form
This form must be completed and signed by the PI
for each proposal and attached to the
SU-42 Form                                 


Special note: the university is currently beta-testing a new SU-42 form which ultimately will be used university-wide. For more information please go to the ORA SU-42 Form Testing and Comment webpage. 		SU-42 Tutorial
(School of Medicine form)
Online tool which provides detailed instructions and links to Stanford policies
for each section of the SU-42 Form

(Note: Postdoctoral fellows must use a separate routing form entitled SU-42FL. To download an SU-42FL form and the conflict of interest form or
view the SU-42FL tutoral please see
the Fellowship Office webpage)



Stem Cell Research Tracking (SCRT) Form  
(Revised March 12, 2007)  

Complete and attach
the SCRT form to the SU-42 if your proposal involves the use of human stem cells or embryos.

Frequently Asked Questions for SCRT Tracking Form    
  		Additional resources:


Human Embryonic Stem Cell Research
(Research Policy Handbook 10.7)

Special Operating Procedures dealing with hESC.

Cardinal Curriculum training course on hESC.



No Cost Extenion Form for Grants (NCX) (Rev. Jan. 2007)   


•  For federal grants that fall under Expanded Authorities (e.g. NIH, NSF, DOE, DOD, Army) , complete Sections A and B and return to your RPM for review and approval (via email is ok).

•  For other grants that do not fall under Expanded Authorities, complete Section A. Return the signed form to your RPM with the letter being sent to the sponsor.


Spiders Prism Access Form 		Please complete and
fax to Kathleen Thompson,
Research Management Group,
Fax 723-0154

SPIDERS/SPIRES Procedures
(Access, software andcomputer set up)



Conflict of Interest Annual and Ad Hoc Disclosures 		Link to webpage for School of Medicine Conflict of Interest policies and procedures


Infrastructure Charge (ISC) Exemption Request Form
(School of Medicine)   
  
Infrastructure Charge (ISC) Policy ORA website



Office of Research Administration PTA set up webpage

ePTA online account set up
(SUNET ID required)

 Link to Office of Sponsored Research/Office of Research Administration webpage for information on early account and ePTA online account set up.


Gifts vs. Sponsored Projects

Gift processing form
(Gifts less than $1,000)
Gift processing form
(Gifts $1,000 and above)*  

Attachment A:  Gift or Sponsored Projects Determination Process Checklist


Attachment B:  Gift or Sponsored Projects Indicators "Condition of Gift Award" (memo)

 

 Forms for gifts over $1,000:
Note: Page 2 of this form includes a section on conflict of interest and special procedures required for gifts $20,000 or greater.   If you are requesting that a new fund be set up for your gift, please complete the Non-Sponsored Research PTA set up form and submit to Gift Processing with your completed Gift Processing Form).


Definitions of Categories of Sponsored Projects (Policy)



Openness in Research Policy
Project Checklist Form 		Stanford's policy on Openness in Research
expresses Stanford's commitment to openness in research. The policy defines and prohibits secrecy, including limitations on publishability of results. Proposals for work involving secrecy, as defined in this policy, are not permitted and such projects may not be undertaken at Stanford.
 

       
Stanford's Form 990		 Request for copies of Stanford's "Return of Organization Exempt from Income Tax" form are submitted to
University Communications Department
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